JOB TITLE:  Payroll Administrator

DEPARTMENT: Strathmore University Business School

REPORTING TO: Financial Accountant

JOB PURPOSE: This position will be responsible for ensuring timely processing of all staff-related payments and compliance with the statutory and other deductions requirements as well as ensuring accurate and complete financial reports for better decision making.

MAIN DUTIES AND RESPONSIBILITIES:

  1. Responsible for implementation and update of the payroll policies and procedures
  2. Processing and reconciliation of Payroll: Ensure that all payroll claims are validated and are accompanied by relevant documentation and all monthly deductions such as PAYE, NSSF, NHIF, and loans are checked off on the
  3. Budget Management: Prepare a report comparing the budget to the
  4. Prepares, reviews, and analyzes payroll data and reports for the respective group of employees/
  5. Prepare monthly audit schedules for the following employee deductions; P.AY.E N.H.I.F, S.S.F, Waumini, Co-Op, Mzima Co-Op, Kutafiti Sacco, Mhasibu Sacco, University Loan-Helb, Strathmore Staff Provident Fund, CFC Life Assurance, Britam, ICEA Lion Group, Equity Bank Loan, Stanchart Bank Loan, Barclays Bank Loan, CBA Bank Loan and Other payroll related deductions.
  6. Responsible for timely and accurate submission of all statutory
  7. Accrue and process Sedgwick medical payments into KFS
  8. Assists in the Implementation of the E-Claim
  9. Provide administrative support to the HR office regarding payroll and tax
  10. Explain to employees how pay is calculated, or translate numbers on payroll statements such as retirement pay, withholdings taxes, vacation pay, and health insurance deductions in liaison with
  11. Any other duties that are within the job as requested by the Head of

JOB REQUIREMENTS

The post holder will be required to have and demonstrate evidence of the following qualifications, attributes, and skills:

  • Bachelors in a business-related area
  • Professional qualification in Finance or Accounting such as CPA or ACCA
  • At least 2 years experience

If you are interested in the position and have the skills we are looking for, we would like to hear from you. Please forward an application letter together with a copy of your updated resume quoting ‘Payroll Administrator’ to the People and Culture Manager, Strathmore University Business School, at careerssbs@strathmore.edu by end of the day (5.30 pm) Tuesday, 12th April 2022.

Due to a large number of applications, we may receive, only the shortlisted applicants will be contacted.

Please be advised that Strathmore University Business School is an equal opportunity employer and does NOT ask for money from applicants under any circumstances during its recruitment process. Interested applicants are encouraged to exercise caution upon receiving any such interview opportunity that requires payment of any money.

JOB TITLE:  Graduate Program Administrator

DEPARTMENT: Strathmore University Business School

REPORTING TO: Head of Graduate Programs

JOB PURPOSE: Oversee the Quality Assurance and Control in program management, class administration, and coordination while building and cultivating sustainable key relationships with participants and national and international partners.

MAIN DUTIES AND RESPONSIBILITIES:

  1. Program Management and administration: –
    • Program Logistics and Class Management: Plan and Co-ordinate all logistics as pertains to programs and class management
    • Program Administration: Management of student files, coordinating timetable and class schedule, and informing them of exams Working closely with the Business Development team, ensure high-quality standards are maintained in admission processes, invoicing, program material preparation, faculty evaluation, as well as facilities.
    • Student Research Support: Work closely with the Student Research Office for Thesis Supervisor allocation, manage student-supervisor relations, and track their progress after completion of course work by ensuring they attend Research clinics,
    • Program Scheduling and room booking: Booking of SBS rooms and conference facilities
  • Student Relationship Management: Continually devise ways to increase customer experience and deepen participant relationships to maintain lasting client and partner relationships
  • Quality Assurance and Control: Work closely with the quality assurance department to ensure that high standards are maintained throughout the program to ensure a stellar student Responsible for collecting student feedback both formally i.e., through the evaluation forms, and informally through interactions with the students
  • Internal Business Partnering: Working closely with support departments like finance, cafeteria, marketing, coaching, and other service providers to ensure program logistics are effectively in place to ensure that the programs run as expected
  1. Oversee SBS Graduate Programs: this involves supervision and team leadership, quality assurance and control, and student relationship management and
  2. Faculty involvement: –
  • Faculty Relations: Follow up faculty confirmations, fulfillment of faculty contractual agreements by all stakeholders, ensure timely receipt of course outlines and course unit materials, class attendance, faculty payments as well as logistical arrangements for international Also responsible for organizing faculty review meetings before the program
  • Program materials: Work with the program lead to ensure faculty submit all program materials in good time
  • Faculty and program review meetings: Organize faculty and program review meetings before and after the module/trimester
  1. Guest speakers: –
    • Send invitation letters to the selected guest speakers and follow up on their confirmation and attendance
    • Handle guest speaker logistics: This includes parking reservations, hosting, gifts, and thank you letters
    • Maintain and manage the program guests’ database working closely with the respective stakeholders to avoid overlaps. Managing program guests’ itineraries while in SBS and collecting the guest speaker’s feedback
  1. Budgetary responsibility: –
    • Cost Management and Profitability margins: Manage cost drivers and specific line items as per the approved budget to ensure profitability margins are met or exceeded
    • Collection of fees: Ensure that the SBS program fee payment policies are adhered to and program fees are paid as per the approved fee structure
    • Debt collection: Identify and plan a course of action in collecting any outstanding program debt
  2. Business Development: –
    • Network with participants to get leads and referrals from Continually generate more business opportunities for growth
    • Alumni relations and internal networking activities: Drive and organize student networking activities such as cocktails and breakfast events
    • Provide logistical support to the Business Development team for the various marketing activities and events such as open days
  1. Management Reports: –
    • Internal management reports: Report and discuss activity schedules and plans, submit management reports on coordination activities to the team leader as per agreed timelines
    • Prepare periodic reports g. monthly, quarterly, annually, Adhoc, etc. as may be required
  1. Any other tasks that may be assigned

JOB REQUIREMENTS

The post holder will be required to have and demonstrate evidence of the following qualifications, attributes, and skills:

  • Bachelor’s degree from a recognized institution
  • At least 1-year experience in a client-facing role
  • Ability to work independently
  • Ability to work under pressure
  • Good interpersonal skills
  • Good communication skills
  • Well organized
  • Time conscious
  • Proactive and takes initiative
  • Emotional intelligence

If you are interested in the position and have the skills we are looking for, we would like to hear from you. Please forward an application letter together with a copy of your updated resume quoting ‘Graduate Program Administrator’ to the People and Culture Manager, Strathmore University Business School, at careerssbs@strathmore.edu by end of the day (5.30 pm) Monday, 11th April 2022.

Due to a large number of applications, we may receive, only the shortlisted applicants will be contacted.

Please be advised that Strathmore University Business School is an equal opportunity employer and does NOT ask for money from applicants under any circumstances during its recruitment process. Interested applicants are encouraged to exercise caution upon receiving any such interview opportunity that requires payment of any money.

                              This is an opportunity for internal candidates only.

JOB TITLE: Head of Alumni and Partner Relations

DEPARTMENT: Strathmore University Business School

REPORTING TO: Executive Dean

JOB PURPOSE: To provide leadership for Alumni Relations, collaborative Academic, Research, and Industry partnerships, and programs that complement and support the mission of SBS.

MAIN DUTIES AND RESPONSIBILITIES:

  1. Create, implement, and communicate a comprehensive plan that strategically engages alumni and friends by connecting them to SBS, including signature virtual and in-person events, visiting scholars, networking, and volunteer opportunities including Reunion, Volunteer Work Project, and other programs that advance the mutual interests of alumni, the local community and
  2. Serve as primary liaison and staff support to the Alumni Association Board of Help define goals, manage committee membership, develop schedules and agendas, guide and support the Board’s work.
  3. Develop an outreach plan focused on engaging alumni and friends around reunions segmented by class years, chapters, interests, and
  4. Develop, maintain, and update internet-based programs to connect with alumni including the alumni engagement
  5. Work closely with various departments to identify, cultivate, solicit, and steward alumni and other gifts and enhance alumni programming
  6. Create written and multi-media content for SBS publications including website and social media platforms, the annual report, the alumni magazine, donor proposals, acknowledgment letters, and other projects as assigned
  7. Develop partnership initiatives and priority areas
  8. Build and maintain strong and sound relationships with partner universities – especially at an executive and management level (across business streams)
  9. Solidify relationships with Universities and Industry through trust, integrity, excellent verbal and face-to-face communication skills, frequent visits, meaningful input
  10. Actively seek out potential partner funding opportunities
  11. Work closely with others in the management team to engage potential partners, sponsors, and donors and lead the coordination effort to translate interest into comprehensive partnership
  12. Collect, analyze, and report high-quality management information on SBS partnerships, building intelligence to help identify further sources of collaboration, income, and relationships for the
  13. Effectively assess and manage all partnership delivery risks ensuring compliance with relevant best practice
  14. Oversee all financial decisions of Alumni Relations and External Relations, including setting and monitoring budgets, and ensuring a clear, independent financial
  15. Be available to alumni, friends of the university, parents, donors, and officials to discuss any facet of SBS and represent SBS in the
  16. Maintain a registry and data analysis of partners within SBS

JOB REQUIREMENTS

The post holder will be required to have and demonstrate evidence of the following qualifications, attributes, and skills:

  • Bachelor’s Degree, Master’s degree preferred
  • A minimum of 4 years of increasingly responsible professional level of experience in alumni relations, fundraising, public affairs, or related field (or an equivalent combination of education and experience)
  • Honesty, integrity, enthusiasm, and perspective; a strong work ethic, supported by commitment and follow-through
  • The professional credibility and maturity required to work closely with various departmental heads, colleagues, and other key
  • Strong program development, relationship building, communication, and management
  • Excellent communication skills, both written and verbal; the ability to influence and inspire
  • Able to work nights and weekends as needed with some light travel
  • Demonstrated digital communication savvy with social media and promotional
  • Ability to use computers including Google and Microsoft applications for word processing, spreadsheets, email, and
  • Proficiency with video conferencing tools such as Google Meet, MS Teams, and
  • Ability to learn new software and other technologies
  • Demonstrated knowledge of content management systems, social media, and other emerging communications

If you are interested in the position and have the skills we are looking for, we would like to hear from you. Please forward an application letter together with a copy of your updated resume quoting ‘Head of Alumni and Partner Relations’ to the People and Culture Manager, Strathmore University Business School, on careers@sbs.ac.ke by end of the day (5.30 pm) Friday, 16th May 2022.

Due to the large number of applications, we may receive, only the shortlisted applicants will be contacted.

Please be advised that Strathmore University Business School is an equal opportunity employer and does NOT ask for money from applicants under any circumstances during its recruitment process. Interested applicants are encouraged to exercise caution upon receiving any such interview opportunity that requires payment of any money.