Fleet operations can account for over 70% of an organization’s logistics costs. It is critical that an organization gets the transportation function right if growth and continuity are to happen. Fleet management is one of the most demanding jobs in the transport industry. It requires expert knowledge, continuous knowledge improvement, resilience and excellent people skills. It’s a fast-paced industry with random advances in vehicles and logistics systems which means fleet managers have to continuously adapt.

Fleet and transport management includes many functions, including vehicle finance and maintenance, vehicle tracking and tracing, driver management as well as fuel and health and safety management.


The fleet management course will start by outlining what efficient fleet management entails. The training course then describes the components of stringent fleet and driver safety programs and experiment with different capital budgeting and distribution routing techniques.

In addition to this environment, fleet managers have to manage a variety of people including direct reports, and they also have to ‘manoeuvre’ across other departments such as sales finance and HR departments. At the same time, they need to know how to deal with top management in order to negotiate resources for the fleet – this is simply another level of management.

This course provides a framework for fleet management professionals. Upon successful completion, participants will be able to demonstrate a variety of knowledge and experience to effectively manage the operation of commercial vehicle fleets at different levels of seniority and responsibility

Key Focus Areas

  • Fleet management
  • Vehicle management
  • Journey management
  • Driver management
  • Load management
  • Accident investigation and reconstruction-root cause analysis
  • Risk management
  • Reputation management
  • People management

Programme Delivery

This course uses a variety of individual exercises, team exercises and case studies. It also leverages a series of videos portraying the latest transportation management systems. The group will actually do a real-time demonstration of lessons learnt. The training is highly experiential.

Programme Objectives

  • Participants will enhance their knowledge and understanding of fleet and transport management
  • Pass the required skill, confidence and experience to work with various software applications to increase process efficiency and accuracy
  • Give the participants the knowledge and exposure to audit existing processes of the organization and make enhancements for overall efficiency and productivity
  • Pass the knowledge on the required experience and skill to contribute to on-time delivery of raw materials and/or finished products, thus contributing to organizational growth and client satisfaction
  • Participants will get the understanding, exposure and perspective for effective driver and supplier evaluation and selection, thereby ensuring sustainability and consistently good performance
  • Participants will have the ability to manage risks and address challenges to help seamless transport and movement of goods and people
  • Participants will have the necessary knowledge and understanding to track and improve workshop productivity
  • Participants will have the skill and knowledge to ensure employees safety for fleet and transport management
  • Participants will have the necessary skills to deal with top management, other colleagues and those that report directly to them

Target Participants

  • Transport managers/ officers
  • Fleet safety managers/ supervisors and coordinators
  • Maintenance managers and supervisors
  • Transport planners and coordinators
  • Logistics managers
  • Project managers for NGO’s
  • Route inspectors
  • Administration managers
  • Safety managers
  • Fleet operations professionals
  • Operations professionals

Programme Structure

Fleet Management Perspective:

  • Concept of fleet management, fleet manager’s role & profile

Motor Vehicle Fleet Management:

  • Allocation criteria & transport requisition, assignment of use, authorization and responsibility of vehicle users

Vehicle and Fleet Costing:

  • Fleet costs & cost ratios, daily record sheet, vehicle record sheet with fuel and oil, Tire types and tire cost rates

Fuel Administration and Control:

  • Adequacy of existing fuel systems, fuel on cost minimization with fuel card, fraud detection on fuel purchase, dispensing and consumption, monitoring using FMIS (Fleet Management Information Systems)

Introduction to Accident Investigation & Reconstruction:

  • ON-desk & ON-scene investigation techniques, critical factors & point of collision, braking efficiency & stopping distances, reaction time, tire marks & road surface tests

Vehicle Inspection and Maintenance:

  • Role of preventative maintenance programs in reducing costs, development of effective Program management programs, vehicle inspection criteria & types of inspections

Key Performance Indicators (KPI’S) and Reporting:

  • Fleet cost KPI’s, operational & fleet usage KPI’s, service & compliance KPI’s, management analysis & reporting

Journey Management:

  • Journey planning, mapping & route hazard analysis, shift & trip patterns, and journey dispatch & service delivery

People Management:

  • Dealing with top management, direct reports, other departments and you, supplier management, self-management

Key Benefits

Organizations will derive the following benefits:

  • Better fleet and transport management by experienced and trained professionals
  • Continuous training of employees working in fleet and transport management-related processes thus having motivated teams
  • Enhancement in existing systems and processes for greater efficiency and accuracy
  • Better and safer vendor and driver selection and management
  • Reduced risks because of better risk assessment and mitigation
  • Greater client satisfaction because of in-time delivery of products to customers leading to more business
  • Organizational growth because of increased credibility leading to greater investments, lesser risks, reduced costs and increased profits
  • Sustainability and consistency in fleet and transport management-related operations, a result of good vehicle maintenance and effective supplier performance evaluation
  • Higher safety of employees in the fleet and transport management processes

Specially Themed Programmes - Brochure Request Form

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Developing Great African Leaders

Key Details

Date: 29 October – 1 November 2024

Cost: Kshs. 90, 000

Mode: Physical

For more information on the programme, write to Kenneth on / or

call +254 725 633 211 (Tel).

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